> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tess.im/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Documents

> Share files with teammates, squads, and specific people from the mesh or drawer

## Overview

Share deliverables from the document preview or employee drawer — either by **widening visibility** (team, workspace, squad) or by **granting a specific person** view or edit access.

## Share with a squad

The fastest way to collaborate on an initiative:

1. Add the file to the **Squad** (or create it inside the squad run — the working document does this automatically).
2. Every squad member sees the file on the mesh and in the Squad panel.

See [Squads fundamentals](/en/cowork/squads/squads-fundamentals).

## Share with a team or workspace

When a whole group needs access:

1. Open the document from the mesh or drawer.
2. Change **visibility** to **Team** or **Workspace** (when your role allows).
3. Confirm if Tess asks for approval.

See [Who can see a document](/en/cowork/artifacts/scope-hierarchy) for what each level means.

## Share with specific people

When only one or two colleagues need access:

1. Open the document.
2. Add them with **View** (read-only) or **Edit** (can update content).
3. Revoke access anytime from the same sharing control.

Use this when changing squad or team visibility would be too broad.

## When to use which approach

| Situation                                         | Best approach                |
| ------------------------------------------------- | ---------------------------- |
| Multi-employee initiative with shared deliverable | **Squad** + working document |
| Entire team should see a report                   | **Team** visibility          |
| Company-wide reference material                   | **Workspace** visibility     |
| One reviewer outside the squad                    | **Named person** grant       |

<Tip>
  Squad membership is usually simpler than many individual grants — prefer squads for ongoing collaboration.
</Tip>

## Next steps

* [Who can see a document](/en/cowork/artifacts/scope-hierarchy)
* [Open and manage documents](/en/cowork/artifacts/artifact-management)

## Other languages

* [Português (BR)](/pt/cowork/artifacts/compartilhamento-artifacts)
* [Español](/es/cowork/artifacts/comparticion-artifacts)